Candidates you reach on WhatsApp shouldn't have to sign by email.

Offer letters and onboarding paperwork, delivered on the channel your candidates actually check.

Where this fits

Candidates are often reached and screened over phone or WhatsApp, then asked to sign an offer by email
Onboarding paperwork gets rebuilt per role instead of reused from a saved template
A staffing team needs proof of exactly when a candidate accepted, not just that a PDF exists somewhere

Who uses this

Teams running on BullhornStaffing
Teams running on Akken
Teams running on Nativeteams
Teams running on DisabilityCreditCanada
Teams running on Compani
Or anything similar — the signing step works the same regardless of which one you use

Why Docracy

A candidate you just screened over WhatsApp shouldn't have to switch to email to sign the offer. Docracy meets them on the same channel — phone-bound and PIN-protected, so it's clear the actual candidate signed, not just whoever had the link. Save one offer-letter or onboarding template per role and reuse it for every hire, with a full audit trail of exactly when it was delivered, opened, and signed.

Offer letter & onboarding templates

Save once per role type, reuse for every candidate.

WhatsApp-native signing

Phone-bound, PIN-protected delivery — stronger than an emailed PDF.

Sequential signing

Candidate signs, then HR countersigns, in order.

Delivery/read audit trail

Proof of exactly when an offer was seen and accepted.

Docracy isn't an ATS or HRIS — it complements your existing staffing platform for the signature step, not a replacement for it.

Templates for this

Offer Letter

A straightforward job offer letter covering title, pay, start date, and at-will employment terms.

Employee Onboarding Agreement

Confirms a new employee has received the handbook, policies, and equipment on day one.

Contractor Onboarding Agreement

Confirms a new contractor has received system access and reviewed relevant policies before starting.

Frequently asked questions

Do the people I send documents to need a Docracy account?

No — only the sender needs an account, so document history, saved templates, and team access have somewhere to live. Whoever's signing opens a link and signs, no signup required.

Which documents can I send?

Ready-made templates for this include Offer Letter, Employee Onboarding Agreement, Contractor Onboarding Agreement. You can also upload your own PDF.

How much does it cost?

Free for documents with up to 2 signers. Beyond that it's a flat $10/month — never priced per seat — which also unlocks reusable templates, team accounts, and the integrations mentioned above.

How fast can someone actually sign?

Under a minute in most cases: they open the link, review the document, and sign — no account to create, no app to install. WhatsApp delivery adds a phone-bound PIN step for extra assurance when that matters.

What doesn't Docracy do here?