Onboarding paperwork for healthcare staffing, without an enterprise compliance program.
A fast signing step for staffing agreements and administrative paperwork — not a clinical records system.
Where this fits
- Healthcare and care-staffing organizations sign a high volume of onboarding and staffing paperwork
- Most e-signature tools built for this space are priced and scoped for full enterprise compliance programs
- Staff and contractors need a fast, mobile-friendly way to sign — many aren't at a desk
Who uses this
- Teams running on NHS Professionals
- Teams running on NHSP
- Or anything similar — the signing step works the same regardless of which one you use
Why Docracy
Staffing agreements, onboarding paperwork, and authorization forms are the administrative layer Docracy is built for — sent by email, SMS, or WhatsApp and signed without an account on either end. Save one template per role or engagement type and reuse it across your whole staffing pool, with a full audit trail recording delivery, viewing, and signature.
Onboarding templates
Reusable staffing-agreement and onboarding templates.
Mobile-first signing
WhatsApp and SMS delivery for staff who aren't at a desk.
No account for signers
Staff and contractors sign from a link — nothing to register for.
Audit trail
Delivery, read, and signature timestamps recorded automatically.
Docracy is not HIPAA-certified, does not verify signer identity, and isn't built for clinical patient records or protected health information — it's a fit for staffing, onboarding, and administrative paperwork, not clinical consent forms.
Templates for this
Employee Onboarding Agreement
Confirms a new employee has received the handbook, policies, and equipment on day one.
Contractor Onboarding Agreement
Confirms a new contractor has received system access and reviewed relevant policies before starting.
Authorization Form
Grants a named individual specific, time-limited authority to act on someone else's behalf.
Frequently asked questions
Do the people I send documents to need a Docracy account?
No — only the sender needs an account, so document history, saved templates, and team access have somewhere to live. Whoever's signing opens a link and signs, no signup required.
Which documents can I send?
Ready-made templates for this include Employee Onboarding Agreement, Contractor Onboarding Agreement, Authorization Form. You can also upload your own PDF.
How much does it cost?
Free for documents with up to 2 signers. Beyond that it's a flat $10/month — never priced per seat — which also unlocks reusable templates, team accounts, and the integrations mentioned above.
How fast can someone actually sign?
Under a minute in most cases: they open the link, review the document, and sign — no account to create, no app to install. WhatsApp delivery adds a phone-bound PIN step for extra assurance when that matters.
What doesn't Docracy do here?
Docracy is not HIPAA-certified, does not verify signer identity, and isn't built for clinical patient records or protected health information — it's a fit for staffing, onboarding, and administrative paperwork, not clinical consent forms.
See also
Ready to send your first document?
Try free — send a sample onboarding agreement