E-signatures built for HR and people teams.
Offer letters, onboarding paperwork, and separation agreements — signed in minutes, free for you and the candidate or employee.
Who this is for
- An offer needs to go out and come back signed the same day, before a candidate takes a competing offer.
- Onboarding paperwork piles up on day one — policy acknowledgments, non-competes, remote work agreements — and chasing signatures by email is slow.
- A separation agreement needs a clean, timestamped signature on the way out, not a verbal handshake.
- Most HR e-sign tools are priced and bundled as part of a full HRIS suite — overkill for a small team just trying to get paperwork signed.
Why Docracy
Docracy is free for two-party signing — you and the candidate or employee — with no account required for them to sign. Start from an offer letter, employment agreement, onboarding paperwork, or separation agreement template, fill in the specifics, and send.
What this is not: Docracy doesn't verify a signer's identity or replace the in-person I-9 document inspection U.S. federal law requires for new hires — our I-9 template is a fillable form, not a substitute for that physical check. For background checks, benefits enrollment, or payroll integration, you'll still need dedicated HR software; Docracy just handles the signature.
Templates for this
Offer Letter
A straightforward job offer letter covering title, pay, start date, and at-will employment terms.
Employment Agreement
Covers position, pay, work schedule, confidentiality, and termination terms for a new hire.
Employee Onboarding Agreement
Confirms a new employee has received the handbook, policies, and equipment on day one.
Remote Work Policy
A short work-from-home policy covering hours, security, and workspace expectations for remote employees to sign.
Non-Compete / Non-Solicitation Agreement
Restricts a departing employee or contractor from competing or poaching clients/staff for a set period.
Separation Agreement
Covers final pay, severance, return of property, and release terms when an employee leaves — sometimes called a severance agreement.
Frequently asked questions
Can I use Docracy for I-9 verification?
No — see the honest limit above. Our I-9 template is fillable, but federal law requires an in-person document inspection Docracy can't do; use it alongside your existing I-9 process, not instead of it.
How fast can an offer letter go out and come back signed?
As fast as you can fill in the template and send the link — most candidates sign within minutes, no account needed on their end.
Can I reuse the same separation agreement template for every departure?
Yes, on a paid account — save it once and reuse it, changing only the specifics each time.
Other industries
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- E-signatures built for consulting firms.
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- E-signatures built for startup founders.
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- E-signatures for personal, everyday agreements.
- Browse all free templates
Ready to send your first document? No account required.
Send an offer letter