The SmartMoving estimate is set. Get the change order signed before the crew moves on.
A fast signing step for the paperwork SmartMoving doesn't close out on its own — change orders, extra-item waivers, and bills of sale, signed on the customer's phone.
Where this fits
- SmartMoving builds the estimate and schedules the crew, but the day almost never goes exactly as quoted — extra stairs, a long carry, an added stop — and that change in scope still needs a real signature
- Dispatchers are running several jobs at once and can't stop to build a new document by hand every time a job's scope changes mid-move
- High-value items left behind, storage add-ons, or partial-shipment handoffs need their own signed record, separate from the original SmartMoving quote
Who uses this
- Teams running on SmartMoving
- Or anything similar — the signing step works the same regardless of which one you use
Why Docracy
Docracy picks up where the SmartMoving estimate leaves off. When a job's scope changes on-site — an extra stop, a long carry, additional packing materials — send a change order over WhatsApp for a phone-bound, PIN-protected signature right in the driveway, no laptop required. Save a change-order or bill-of-sale template once and reuse it across your whole crew roster; every signature comes with its own delivery and read timestamp.
Day-of change orders
Turn a scope change into a signed document from a phone, without leaving the job.
WhatsApp delivery with a PIN
Phone-bound, PIN-protected signing — stronger than hoping someone signs an emailed PDF later.
Reusable templates per job type
Save a change order or bill-of-sale template once, reuse it for every crew.
Audit trail
Delivery, read, and signature timestamps, useful if the final charges are disputed.
There's no installed SmartMoving integration today — Docracy is the signing step you hand off to after the estimate is built in SmartMoving, not a feature embedded inside it.
Templates for this
Service Agreement
Covers services provided, schedule, fees, and term for an ongoing service relationship.
Personal Property Bill of Sale
Documents the sale of everyday personal items, like furniture, electronics, or a used vehicle, between two individuals.
Frequently asked questions
Do the people I send documents to need a Docracy account?
No — only the sender needs an account, so document history, saved templates, and team access have somewhere to live. Whoever's signing opens a link and signs, no signup required.
Which documents can I send?
Ready-made templates for this include Service Agreement, Personal Property Bill of Sale. You can also upload your own PDF.
How much does it cost?
Free for documents with up to 2 signers. Beyond that it's a flat $10/month — never priced per seat — which also unlocks reusable templates, team accounts, and the integrations mentioned above.
How fast can someone actually sign?
Under a minute in most cases: they open the link, review the document, and sign — no account to create, no app to install. WhatsApp delivery adds a phone-bound PIN step for extra assurance when that matters.
What doesn't Docracy do here?
There's no installed SmartMoving integration today — Docracy is the signing step you hand off to after the estimate is built in SmartMoving, not a feature embedded inside it.
See also
Ready to send your first document?
Try free — send a sample change order