Vacation Rental Agreement
A vacation rental agreement is a short-term lodging contract between a property owner or manager and a guest for transient occupancy not intended as a long-term lease. Use this when an owner rents a furnished home for nights or weeks to travelers. It sets check-in/out, occupancy limits, noise rules, and damage deposit hold.
What's included
A ready-to-use vacation rental agreement covering property, dates, and guest count limits, nightly rate, cleaning fee, taxes, and deposit, check-in/out procedures and key access, with signature fields already placed for Host and Guest. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Property, dates, and guest count limits
- Nightly rate, cleaning fee, taxes, and deposit
- Check-in/out procedures and key access
- House rules: pets, parties, smoking bans
- Cancellation and refund tiers
- Damage reporting and deposit release timing
What you'll fill in
[Host/Owner Name][Guest Name][Property Address][Check-In and Check-Out Dates][Total Price and Deposit][Maximum Occupancy][House Rules Summary]Legal summary
Guest receives temporary occupancy rights, not tenant protections of long-term leases in many jurisdictions. Host may cancel per policy; local short-term rental laws may apply separately.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Vacation Rental Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Vacation Rental Agreement?
This template includes signature fields for Host and Guest — already placed — plus 7 placeholder fields to fill in before you send it.
Can I edit this Vacation Rental Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Vacation Rental Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Fill for 7-night beach house rental with $500 damage hold.”
“Prohibit events over 8 guests and quiet hours after 10pm.”
“Set moderate cancellation: full refund 14+ days out.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.