Request for Proposal (RFP)
A Request for Proposal (RFP) is a formal solicitation document an organization issues to invite qualified vendors to submit competing proposals describing how they would perform a defined scope of work, along with pricing and timeline. Use this when you need to solicit bids from multiple vendors for a project — a website build, a marketing campaign, a construction job, a software implementation — and want every bidder responding to the same scope, timeline, and evaluation criteria so their proposals can be compared fairly.
What's included
A ready-to-use request for proposal (rfp) covering project background and objectives, scope of work and deliverables, proposal submission requirements and format, with signature fields already placed for Issuing Organization. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Project background and objectives
- Scope of work and deliverables
- Proposal submission requirements and format
- Evaluation criteria and selection process
- Key dates and submission deadline
- Terms governing the RFP process itself
What you'll fill in
[Issuing Organization Name][Project Title][Project Background/Objectives][Scope of Work Summary][Proposal Due Date][Anticipated Project Start Date][Contact Name and Email][Budget Range (optional)]Legal summary
Signing an RFP authenticates it as an official solicitation from the issuing organization, but the RFP itself is not a binding contract — it invites offers rather than accepting one. The actual contractual obligations only arise later, once the organization selects a vendor and both sides sign a separate agreement.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Request for Proposal (RFP) legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Request for Proposal (RFP)?
This template includes signature fields for Issuing Organization — already placed — plus 8 placeholder fields to fill in before you send it.
Can I edit this Request for Proposal (RFP) before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Request for Proposal (RFP)?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Generate a filled Request for Proposal using this template for a company sourcing a new website build.”
“Review this RFP's scope of work section and suggest evaluation criteria I'm missing.”
“Adapt this Request for Proposal for a construction project instead of a software project.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.