Location Scouting Agreement
A location scouting agreement is a contract in which a scout identifies and secures permissions for physical places used in audiovisual production. Use this when a production hires a location scout for commercials or music videos. It defines deliverables (lookbook, permits), travel expenses, and hold fees on shortlisted sites.
What's included
A ready-to-use location scouting agreement covering project type and geographic search area, deliverables: reports, photos, shortlist, permit and property owner liaison duties, with signature fields already placed for Scout and Production. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Project type and geographic search area
- Deliverables: reports, photos, shortlist
- Permit and property owner liaison duties
- Scout fee and expense reimbursement
- Location hold and cancellation fees
- Confidentiality of unreleased creative
What you'll fill in
[Scout Name][Production Company][Project Title][Search Region][Scout Fee][Expense Cap][Scouting Period]Legal summary
The scout provides professional location options and coordination assistance; final location contracts and permits may still require production signatures and payment.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Location Scouting Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Location Scouting Agreement?
This template includes signature fields for Scout and Production — already placed — plus 7 placeholder fields to fill in before you send it.
Can I edit this Location Scouting Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Location Scouting Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Fill for a 2-week LA commercial scout with $3K fee plus expenses.”
“Add hold fees passed through if a location requires deposit.”
“Require owner permission before entering private property.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.