Event Planning Agreement
An event planning agreement is a services contract in which a planner designs and coordinates logistics for a scheduled event on behalf of a client. Use this when a professional planner runs a wedding or conference end-to-end. It defines planning phases, vendor booking authority, and what happens if the client changes the date.
What's included
A ready-to-use event planning agreement covering event type, date, and guest scale, planner services by phase (concept through day-of), fee: flat, hourly, or percentage of budget, with signature fields already placed for Planner and Client. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Event type, date, and guest scale
- Planner services by phase (concept through day-of)
- Fee: flat, hourly, or percentage of budget
- Vendor booking authority and payment flow
- Client approval deadlines
- Cancellation and postponement fees
What you'll fill in
[Planner Name][Client Name][Event Type and Date][Estimated Guest Count][Planning Fee Structure][Planning Start Date][Budget Range]Legal summary
The planner coordinates vendors professionally but typically does not guarantee third-party performance; client remains financially responsible to vendors unless planner explicitly contracts and is reimbursed.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Event Planning Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Event Planning Agreement?
This template includes signature fields for Planner and Client — already placed — plus 7 placeholder fields to fill in before you send it.
Can I edit this Event Planning Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Event Planning Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Fill for full wedding planning with 15% fee on vendor contracts.”
“Limit planner liability for vendor no-shows.”
“Add postponement clause with replanning fee.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.