Catering Services Agreement
A catering services agreement is a contract in which a caterer prepares and serves food and beverages at a client's event per an agreed menu and service level. Use this when a caterer provides food and service for a wedding, corporate lunch, or gala. It locks guest count deadlines, deposit, dietary accommodations, and overtime for staff.
What's included
A ready-to-use catering services agreement covering event date, venue, and service window, menu, beverages, and guaranteed guest count, staffing, rentals, and setup/breakdown, with signature fields already placed for Caterer and Client. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Event date, venue, and service window
- Menu, beverages, and guaranteed guest count
- Staffing, rentals, and setup/breakdown
- Pricing, deposit, and final count deadline
- Health, allergy, and licensing representations
- Cancellation tiers and force majeure
What you'll fill in
[Caterer Name][Client Name][Event Date and Venue][Guest Count Guarantee][Menu Package][Total Price and Deposit][Final Count Deadline]Legal summary
The caterer delivers food safely and on schedule; the client pays per guaranteed count even if attendance is lower once the deadline passes. Last-minute headcount changes may incur fees.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Catering Services Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Catering Services Agreement?
This template includes signature fields for Caterer and Client — already placed — plus 7 placeholder fields to fill in before you send it.
Can I edit this Catering Services Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Catering Services Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Fill for 150-guest corporate dinner with buffet and two servers.”
“Add severe allergy prep protocol for a nut-free table.”
“Set 50% cancellation fee inside 7 days of the event.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.